Case Study One

Live Video Link-Up Between Two Venues

Public Health Wales, Wales Cardiac Network

Venue: SWALEC Stadium, Cardiff Venue Cymru, Llandudno

Audience: 200 Seated Theatre Style at SWALEC Stadium, 50 Persons Seated Cabaret Style at Venue Cymru

The Event

The Wales Cardiac Network held their main annual review conference at the SWALEC Stadium in Cardiff with a 200 person audience and a number of presenters. Meanwhile, the other part of the event took place in Venue Cymru, Llandudno with a smaller audience of 50 persons. Speakers at the two venues presented to both sets of audiences and the audiences asked questions. They were all able to see and hear each other clearly.

Virtual Conference - Bring people together with live video

The two venues at opposite corners of Wales were filled with delegates and presenters all communicating to each other using live video. All this achieved without having to travel the 400 miles from the respective corners of Wales and all the costs associated with it.

Drake AV set up a camera at the SWALEC Stadium and transmitted live video of the presenter and their presentation to Venue Cymru. The audience in North Wales were able to ask questions to the presenters in South Wales and vice versa. An MC at each end ensured the smooth running of the conference.

As well as video conference equipment Drake AV supplied a 2-screen backdrop set, sound and lighting equipment at the SWALEC Stadium, along with professional technical support. At Venue Cymru Drake AV provided all the visual, sound and video conference equipment to ensure the link between the two venues ran smoothly.

What they said...

“ Thank you so much for making yesterday’s VC link work so well. I can’t tell you how much I appreciated it, and all the feedback has been so positive and having a video link is so much more preferable for the delegates than having to travel to Cardiff ”

Jacqueline Casson, Wales Cardiac Network

We can provide this and more...

Sytner Suite, SWALEC Stadium, Cardiff

Two widescreens incorporated into a backdrop set

Designer lectern with event graphic

Sound equipment with wired microphones at the lectern

Professional hand held radio microphones

High definition projectors

Laptop and back-up

HD Lifesize video conference equipment

Hire & Events Purple

Crew to set up and dismantle

Digital switcher to ensure smooth switching between video and PowerPoint presentations

Technical support to manage the event

Lighting effects to include LED uplights for the backdrop and a small lighting conference kit to light presenters

Harlech Suite, Venue Cymru, Llandudno

Lectern

Sound equipment including wired microphone

Projection screen

High definition projectors

Small TV production lighting kit

HD Lifesize video conference equipment

Laptop to run the presentations

Crew to set up and dismantle

Technical support to manage the event

GALLERY

Here are a few more pics from the event...

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